Be an exhibitor at the 

2027 Connecticut Library Association Conference!

You are invited to exhibit or sponsor the 136th Connecticut Library Association (CLA) Annual Conference, on Sunday, April 25 through Tuesday, April 27, 2027 (April 25th is for setup only) at The Mystic Marriott Hotel & Spa in Groton, CT. We hope you will join us.

IMPORTANT- READ BEFORE REGISTERING:

This year, due to a software migration in December, CLA is offering Exhibitors and Sponsors a discounted Early Bird Registration Period from September 29th – November 17th, 2026. If you register by November 17th and pay by December 15th, the discounted rate will be $50-$125 less than rates listed in this packet.

After the Early Bird registration period, we migrate to our new CLA software and website. You will be unable to register from November 18, 2026 until January 5, 2027, at which point the registration will be at the full rates listed in this packet. To guarantee a listing in the conference booklet, your registration, proof of insurance, and payment MUST be received by April 1, 2027. 

Any registrations made after April 1, 2027, changes to registration details, or missing information will incur a $150 late fee. Your listing will not be published in the Conference Booklet if you fail to meet this deadline. 

Please contact us at [email protected] or call 860.346.2444 if you have any concerns about your registration or information.

To learn more, go to our exclusive Conference website at CLAConference.info. Be on the lookout for the Early-Bird Registration Link opening September 29, 2026 and the Regular Registration Link opening January 5, 2027 to register as an Exhibitor, purchase a sponsorship, or purchase an ad in our Conference Booklet. 

ABOUT THE CLA CONFERENCE:

Year after year, our exhibitors tell us that the Connecticut Library Association conference is among the most worthwhile library trade shows in the northeastern United States. 

Registration for Exhibitors and Sponsors will open on September 29, 2026, through ctlibraryassociation.org. To learn more, go to our exclusive Conference website at https://www.CLAConference.info/. Beginning September 29, 2026, you may register by visiting: https://ctlibraryassociation.org/meetinginfo.php and clicking on “2027 CLA Conference Exhibit/Sponsor/Ads Registration (EARLY-BIRD)" to register as an exhibitor, purchase a sponsorship, or purchase an ad in our Conference Booklet at the early-bird discount. 

Warm regards, 

Shannon Angelone and Molly Virello

Co-Chairs, CLA Annual Conference Exhibits Committee 

Every Connection Matters

2027 Connecticut Library Association Annual Conference

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April 25 - april 27, 2027
Mystic Marriott Hotel and Spa Goton, CT

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HIGHLIGHTS:

Our annual CLA Conference will provide our Exhibitors and Sponsors with broad exposure to librarians, library administrators, and staff, all of whom are key decision makers who want to learn about your products and services. We will help drive traffic to your display tables and ensure an enjoyable experience with:

Agreements:

By registering, you are accepting our Exhibitor Agreement. To access our full Exhibitor Agreement please click here.

EXHIBIT SPACE PACKAGES

FULL RATE PACKET AVAILABLE HERE.

Key Dates

EXHIBITOR RATES:

This year, due to a software migration in December, CLA is offering Exhibitors and Sponsors a discounted Early Bird Registration Period from September 29th – November 17th, 2026. If you register by November 17th and pay by December 15th, the discounted rate will be $50-$125 less than rates listed below.

Early Bird Pricing (available from September 29-November 17 only):

Tables: $100 less than listed

$1,550 Premium Table

$1,100 Standard Plus Table

$925 Standard Table

$500 Non-profit Table (Limited number available)

$350 Artist Alley Table (Limited number available)

Optional Add-ons (add to cart during registration)

Sponsorship Packages & Advertising Rates

Your sponsorship of the 2027 CLA Conference provides valuable exposure for your business to over 500 attendees from Connecticut and surrounding states. There are many varied and flexible options for sponsorship levels guaranteeing a perfect fit  for your organization. 

This year, due to a software migration in December, CLA is offering Exhibitors and Sponsors a discounted Early Bird Registration Period from September 29th – November 17th, 2026. If you register by November 17th and pay by December 15th, the discounted rate will be $50-$125 less than rates listed below.

Early Bird Pricing (available from September 29-November 17 only):

Sponsorships: $125 less than listed

Diamond Level: $10,000

Our Diamond Level sponsorship is the Conference title sponsor. (Only One Available)

Platinum Level: $2,500

Gold Level: $850

Silver Level: $450

Additional Sponsorship Opportunities

All sponsorship opportunities below include:

Keynote Sponsor: $2,500 *(Only Two Available–Monday or Tuesday)

Luncheon Sponsor: $2,500 *(Only Two Available–Monday or Tuesday)

Breakfast Sponsor: $2,500 *(Only Two Available–Monday or Tuesday)

Lanyard/Badge Holder Sponsor: $2,000 *(ONLY ONE AVAILABLE)

Swag Bag Sponsor: $2,000 *(oNLY ONE AVAILABLE)

Registration Sponsor: $1,500

Morning Coffee Break Sponsor: $1,250 *(ONLY TWO AVAILABLE- MONDAY OR TUESDAY)

Afternoon Sweet Treat Sponsor: $1,250 *(ONLY TWO AVAILABLE- MONDAY OR TUESDAY)

After-Hours Event Sponsor: $1,000

Virtual CLA Sponsor: $1,000

Awards Ceremony Sponsor: $1,000 (ONLY ONE AVAILABLE)

Relaxation room Sponsor: $1,000 *(ONLY ONE AVAILABLE)

Breakout Room Sponsor: $600 *(ONLY six AVAILABLE)

If interested in being a sponsor of CLA in other ways not listed, contact our fundraising chairperson at [email protected]

Advertising Rates

This year, due to a software migration in December, CLA is offering Exhibitors and Sponsors a discounted Early Bird Registration Period from September 29th – November 17th, 2026. If you register by November 17th and pay by December 15th, the discounted rate will be $50-$125 less than rates listed below.

Early Bird Pricing (available from September 29-November 17 only):

Ads: $50 less than listed

Program Booklet Ads (all-attendee giveaway, must be emailed as JPEG or PNG to [email protected] by April 1) Conference program booklet is portrait orientation.

Full Page Ad: $425

Half Page Ad: $250 

Questions? E-mail us at: [email protected]

Mailing a check? Make checks payable to the Connecticut Library Association and send to:

Connecticut Library Association

55 North Main St.

Unit 49

Belchertown, MA 01007

IMPORTANT INFORMATION

Proof of Liability Insurance

Per our insurer, Exhibitors must obtain and keep in force during the term of the installation and use of the exhibit premises, policies of Comprehensive General Liability Insurance and Contractual Liability Insurance. Insuring and specifically referring to contractual liability set forth in an amount no less than $1M Combined Single Limit for personal injury and property damage. CLA must be named as co-insured.

CLA’s official business address is: 

Connecticut Library Association

55 North Main St.
Unit 49
Belchertown, MA 01007

Proof of insurance is due to the Exhibits Team 30 days after registration. Exhibitors can provide proof of insurance via the link at registration, link included in the confirmation email, or emailed directly to [email protected]. 

Exhibitors MUST provide proof of insurance by April 1, 2027. Late proof of insurance will be subject to a $150 late fee. Upload your Proof of Liability Insurance HERE.

EXHIBITOR AGREEMENT

By registering, you are accepting our Exhibitor Agreement. To access our full Exhibitor Agreement please click here.

Exhibitor Hall Games

As an extra incentive to drive traffic to tables, we will continue to offer a fun game that encourages engagement with Exhibitors and provides opportunities for attendees to win prizes throughout the Conference. We will provide Exhibitors with all the items necessary to participate. 

Plus, our Top 6 Sponsors will have their logo featured on the Exhibit Hall Game with added incentive to drive attendees to visit sponsor tables.

If you would like to donate an item for one of these prizes, please email us at: [email protected]

Exhibitor Meals

Many Exhibitor and Sponsor packages designate a set number of Representative Tickets, which include breakfast, lunch, and light refreshments. Please refer to the Exhibitor Rates and Sponsorship Packages sections for details.

Additional Representative Tickets may be purchased no later than April 1, 2027 in order to ensure a correct headcount for meals provided.

Nearby dining options are limited outside of the hotel. Additional Representative tickets are required for any representatives who will be attending, beyond the set number designated in the appropriate Exhibitor or Sponsor package.

Prize Donations

We are looking for prize donations for the Exhibitor Ballroom Games, as well as silent auction items (all proceeds go back to CLA).  Prize donations are a great way to showcase your giveaways and further promote your organization. If you would like to contribute a prize or auction item please let us know.  Prizes may be mailed to:

Shannon Angelone

West Haven Library

300 Elm Street

West Haven, CT 06516

Prizes will need to be received by April 23, 2027 if mailing. The prizes will be visible at our Exhibitor Chair Tables displayed with your company’s name/logo on an 8 ½” x 11” paper.  We will call out winners for these prizes during the breaks of each day and thank your company with a reminder of your table location for attendees to visit.

Prize may be brought to the Exhibits Team during set-up on April 25th or 26th. 

Floor Plan

Below is a draft copy of the Exhibitor Ballroom floor plan. You will be assigned a table by our exhibits team based on registration/sponsorship level, time of purchase, and availability. You may not request a specific table unless you purchase a Premium or Standard Plus Table package. 

Premium tables are those closest to the entrance doors and near coffee/break stations, indicated in orange. 

Standard Plus Tables may be chosen from within the interior of the room, indicated in green. 

All Standard and Non-profit tables will be placed among the remaining tables.

Special Hotel Conference Room Rates

Rooms at the Mystic Marriott Hotel and Spa are offered at a special discounted group rate of $185/night (state and local taxes may apply). Reservation link to book hotel rooms will be posted on CLAConference.info when it becomes available.

Special Spa discount - 20% off discount for spa services for anyone booking under the group rate link.

Shipping Information

Exhibitors may ship directly to the hotel.  Please read carefully the guidelines and requirements below:

To ensure proper handling, please address packages as follows:

Name of guest who will be looking for the package(s): (Your Organization/Exhibitor Name)

C/O Mystic Marriott Hotel & Spa 625 North Road Groton, CT  06340

Date of Event:  April 25 - April 27, 2027

Name of Event: CT Library Association Conference

Breakdown Day:  All items must be removed from the ballroom on Tuesday by 6:00 PM.  Do not leave items behind.  Items left behind become property of the hotel and may be disposed of by the hotel staff.  We cannot assume responsibility for items left in the meeting space.

If shipping is required, ensure your materials are boxed and labeled, and a pickup has been scheduled with your carrier.  Please alert a “Red Coat” if you have shipping ready for pick up, and they can arrange to have it brought to the shipping & receiving area.

Come prepared with return shipping labels.  The venue for the conference does not have a shipping office.  The Marriott bellman and the banquet team can assist where needed. The front desk has limited supplies of FedEx labels.  FedEx will come to the hotel daily for pick-up. UPS will not come to the hotel without a pick-up order, and we do not have UPS labels.

Exhibitor Preliminary Schedule (TENATIVE, SUBJECT TO CHANGE)

Sunday, April 25: SET UP DAY